This document describes how to set up an export import process for the scenario where the export organization as well as the import organization works on the same SAP TM system (one system case).
The document is structured in a chapter where the customizing settings are described, the needed master data and how to create the needed business documents.
1. Master Data
1.1 Freight Unit Building Rule (FUBR)
NWBC -> Application Administration -> PlanningàGeneral Settings -> Freight Unit Building Rule
Create FUBR for import:
Document Type:your freight unit type (see 2.3)
Freight Unit Building Strategy: Consolidate per Request
Critical Quantity: Gross Weight
Planning Quantities: Gross Weight
Unit of Measure: e.g. KG
Split Quantity: e.g. 500
2. Customizing
2.1 Forwarding Order
2.1.1 Create a forwarding order (FWO) types
IMG -> SAP Transportation Management -> Transportation Management -> Forwarding Order Management -> Forwarding Order -> Define Forwarding Order Types
Create a FWO type for import FWO with the following settings:
- Automatic Freight Unit Building: X
- Traffic Direction: Import
- Stage Determination: Stage Determination by Movement Type (you can also use stage determination by stage profile, but how to create a stage profile is not described in this document
- Freight Unit Building Rule (FUBR):your FUBR (see 1.1)
Create a FWO type for export FWO with the following settings:
- Automatic Freight Unit Building: X
- Traffic Direction: Export
- Stage Determination: Stage Determination by Movement Type (you can also use stage determination by stage profile, but how to create a stage profile is not described in this document
- Freight Unit Building Rule (FUBR):your FUBR (see 1.1)
- Import FWO Type: your import FWO type
2.1.2 Assign item types to forwarding order types
IMG -> SAP Transportation Management -> Transportation Management -> ForwardingOrder Management -> Forwarding Order -> Assign Item Types to Forwarding Order Types
Assign the following item type to your export and import FWO type
Item Type |
Item Category |
CN |
TUR Container |
PKG |
PKG Package |
PRD |
PRD Product |
2.2 Freight Booking
2.2.1 Create a freight booking (BOR) types
IMG -> SAP Transportation Management -> Transportation Management -> Freight Order Management -> Freight Booking -> Define Freight Booking Types
Create a BOR type for import BOR type with the following settings:
Transportation Mode Category: Sea/Air (depending on what kind a freight booking you test)
Shipper/Consignee Determination: Determination based on first and last location
Traffic Direction: Import
Execution track. Relevance: Execution Tracking
Web Dynpro Application Config.: /SCMTMS/FRE_BOOK_OCEAN (if you use ocean bookings), /SCMTMS/FRE_BOOK_CBAIR (if you use air bookings)
Create a BOR type for export BOR type with the following settings:
Transportation Mode Category: Sea/Air (depending on what kind a freight booking you test)
Shipper/Consignee Determination: Determination based on first and last location
Traffic Direction: Export
Execution track. Relevance: Execution Tracking
Web Dynpro Application Config.: /SCMTMS/FRE_BOOK_OCEAN (if you use ocean bookings), /SCMTMS/FRE_BOOK_CBAIR (if you use air bookings)
Import Booking Type:your import booking type
2.3 Create freight unit (FU) types
IMG -> SAP Transportation Management -> Transportation Management -> Planning -> Freight Unit -> Define Freight Unit Types
Create FU type for import freight units and export with the following settings:
No special settings needed.
Web Dynpro Application Config.: /SCMTMS/FRE_UNIT
2.4 Organizational Units
IMG -> SAP Transportation Management ->Transportation Management -> Master Data -> Organizational Management -> Organizational Model -> Create Organizational Model
Create new organizational unit structure:
- Create new organizational unit with Org. Unit Function “Company” and Org. Unit Role “Organization.
- Create new organizational unit as sub unit of your new “Company” with Org. Unit Function “Purchasing” and Org. UnitRole “Organization.
- Create new organizational unit as sub unit of your new “Company” with Org. Unit Function “Sales” and Org. Unit Role “Organization.
Create this structure twice. One for the export business unit and one for the import business unit.
2.5 Enable Output Management
IMG -> Cross-Application Components -> Processes and Tools for Enterprise ApplicationsàReusable Objects and Functions for BOPF Environment -> PPF Adapter for Output Management ->Maintain Output Management Adapter Settings
Enable output agent /SCMTMS/EXP_IMP_PROC and its assigned PPF action profile /SCMTMS/EXP_IMP_PROC
3. Create business documents
3.1 Create export forwarding order
This chapter describes which prerequisites a forwarding order must have for an export import scenario.
NWBC -> Create forwarding order
Use forwarding order type for export FWO (see 2.1)
Mandatory fields on General Data tab:
- Sales Organization of export business unit (see 2.4
- ShippingType
- Movement Type
Mandatory fields on Items tab:
- Maintain at least one item
- Gross weight must be maintained because of your freight unit building rule (see 1.1)
Mandatory fields on Business Partner tab:
- Shipper
- Consignee
- Import Organization (use business partner for sales organization of the import business unit, see 2.4
Mandatory fields on Location and Dates/Time:
- Check whether locations were filled from business partners.
Mandatory fields on Stage tab:
- Maintain locations for the main stage (these locations must fit to the locations of the
freight booking main stage)
Save the forwarding order and check that freight units were created.
3.2 Create export freight booking
This chapter describes which prerequisites a freight booking must have for an export import scenario.
NWBC ->Freight Order ManagementàCreate Ocean Freight Booking
Use freight booking type for export BOR (see 2.2)
Mandatory fields on General Data tab:
- Purchasing Organization of export business unit (see 2.4)
Mandatory fields on Business Partner tab:
- Carrier
- Import Organization (use business partner for purchasing organization of the import business unit, see 2.4 )
Mandatory fields on Cargo Management tab:
Assign your export FWO/FU to the freight booing. Go to tab Cargo Management and press button ‘Insert FU based on /Freight Unit ID/Forwarding Order’.
Save the document.
3.3 Creation of import documents
After completing all steps described above you can trigger the creation of the import document by set the status on
“Shipped on Board” in case of an ocean freight booking
“Uplifted confirmed” in case of an air freight booking.
After saving the export freight booking the import documents are created. The document flow shows the created import freight booking.
All import documents have lifecycle status “Draft”.
3.3.1 Explanation on sales/purchasing organization conversion
Every purchase organization and sales organization is assigned to a Business Partner (BUPA). When you create the import documents the business partner of the responsible import organization is converted to the organization ID and this ID is used for the purchase/sales organization in the import documents. The purchase organization of the export freight booking is converted to the respective business partner and is filled as “Export Organization” in the import freight booking. The sales organization of the export forwarding order is converted to the respective business partner and is filled as “Export Organization” in the import forwarding order.
4. Set up a FWQ based destination call off process
4.1 Create forwarding quotation type
In addition to the above described settings there are additional settings for the so called forwarding quotation based destination call off process. For this you need to create a forwarding quotation type with the following settings.
IMG -> SAP Transportation Management -> Transportation Management -> Forwarding
Order ManagementàForwarding Quotation -> Define Forwarding Quotation Types
- Traffic Direction: Import
- Stage Determination: Stage Determination by Movement Type (you can also use stage determination by stage profile, but how to create a stage profile is not described in this document)
- Default FWO Type: your export FWO type
4.2 Create business document
The description how to create a forwarding agreement is not part of this document
4.2.1 Create Import forwarding quotation
This chapter describes which prerequisites a forwarding quotation must have for an FWQ based destination call off scenario.
NWBC -> Create forwarding quotation
Use forwarding quotation type for import FWQ (see 4.1)
Mandatory fields on General Data tab:
- Sales Organization of export business unit (see 2.4
- Shipping Type
- Movement Type
- Export Forwarding Agreement
Mandatory fields on Items tab:
- Maintain at least one item
- Gross weight must be maintained because of your freight unit building rule (see 1.1)
Mandatory fields on Business Partner tab:
- Shipper
- Consignee
- Export Organization (use business partner for sales organization of the export business unit, see 2.4
Mandatory fields on Location and Dates/Time:
- Check whether locations were filled from business partners.
Mandatory fields on Stage tab:
- Maintain locations for the main stage (these locations must fit to the locations of the freight booking main stage)
Save the forwarding quotation.